Privacy Policy

Effective Date: 2025.10.26

Last Updated: 2025.10.26

1. Introduction

Welcome to ABA Job Portal(“Company,” “we,” “us,” or “our”). We operate abajobportal.com (the “Site”), an online job board platform connecting Applied Behavior Analysis (ABA) professionals with employers in the ABA field.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our Site and use our services. Please read this Privacy Policy carefully. By using our Site, you consent to the practices described in this Privacy Policy.

If you do not agree with the terms of this Privacy Policy, please do not access or use the Site.

2. Information We Collect

We collect information about you in various ways when you use our Site.

2.1 Personal Information You Provide to Us

We collect personal information that you voluntarily provide to us when you:

For All Users:

• Register for an account
• Complete your profile
• Contact us with inquiries
• Subscribe to our newsletter or communications
• Participate in surveys or promotions
• Report problems with our Site
• Provide feedback or reviews

For Job Seekers:

• Create a professional profile
• Upload resumes, cover letters, and other application materials
• Apply for job postings
• Communicate with employers through our platform
• Set job alerts and preferences

For Employers:

• Create a company profile
• Post job listings
• Review candidate applications
• Communicate with job seekers through our platform
• Purchase services or subscriptions

Types of Personal Information Collected:

• Contact Information: Name, email address, phone number, mailing address
• Professional Information: Work history, education, certifications, licenses, skills, references
• Account Credentials: Username, password, security questions
• Payment Information: Credit card information, billing address (processed through third-party payment processors)
• Profile Information: Photo, biography, professional summary, career objectives
• Application Materials: Resumes, cover letters, portfolios, writing samples
• Communication Data: Messages sent through our platform, customer service inquiries
• Demographic Information: Age, gender, location (optional and used for statistical purposes)

2.2 Information Automatically Collected

When you access our Site, we automatically collect certain information about your device and usage:

Technical Information:

• IP address
• Browser type and version
• Operating system
• Device type and identifiers
• Internet service provider
• Referring/exit pages
• Date and time stamps
• Clickstream data

Usage Information:

• Pages viewed
• Links clicked
• Search queries
• Time spent on pages
• Jobs viewed or applied to
• Profile views
• Features used

2.3 Cookies and Tracking Technologies

We use cookies, web beacons, pixels, and similar tracking technologies to collect information and improve our services. Cookies are small data files stored on your device.

Types of Cookies We Use:

• Essential Cookies: Necessary for the Site to function properly (e.g., authentication, security)
• Functional Cookies: Remember your preferences and settings
• Analytics Cookies: Help us understand how users interact with our Site (e.g., Google Analytics)
• Advertising Cookies: Deliver relevant advertisements and track campaign effectiveness
• Social Media Cookies: Enable sharing content on social media platforms

You can control cookies through your browser settings. However, disabling certain cookies may limit your ability to use some features of our Site.

2.4 Information from Third Parties

We may receive information about you from third parties, including:

• Social Media Platforms: If you choose to register or log in using a social media account (e.g., LinkedIn, Facebook), we may receive profile information from that platform
• Professional Verification Services: Information used to verify credentials, licenses, or employment history (with your consent)
• Analytics Providers: Aggregated usage data and demographic information
• Payment Processors: Transaction confirmation and billing information
• Public Sources: Publicly available professional information

2.5 Information You Share Publicly

Certain information you provide may be visible to other users:

For Job Seekers:

• Profile information (name, location, summary, photo)
• Work experience and education
• Skills and certifications
• Any information included in your public profile settings

For Employers:

• Company name and logo
• Company description and information
• Job postings
• Contact information in job listings

You can control the visibility of certain information through your privacy settings.

3. How We Use Your Information

We use the information we collect for the following purposes:

3.1 To Provide and Maintain Our Services

• Create and manage your account
• Process job applications and postings
• Facilitate communication between employers and job seekers
• Provide customer support
• Send transactional emails (e.g., account confirmations, password resets, application status updates)
• Process payments and prevent fraud

3.2 To Improve and Personalize Your Experience

• Customize content and job recommendations
• Remember your preferences and settings
• Analyze usage patterns to improve our Site
• Develop new features and services
• Conduct research and analytics

3.3 To Communicate With You

• Send service-related announcements
• Respond to your inquiries and requests
• Send newsletters and promotional materials (with your consent)
• Notify you about jobs matching your preferences
• Send surveys and feedback requests
• Alert you to changes in our policies or services

3.4 For Marketing and Advertising

• Display relevant job listings and advertisements
• Conduct marketing campaigns
• Measure advertising effectiveness
• Send promotional offers and updates (you can opt out at any time)

3.5 For Legal and Security Purposes

• Comply with legal obligations and court orders
• Enforce our Terms and Conditions
• Protect against fraud, abuse, and security threats
• Investigate and prevent illegal activities
• Resolve disputes
• Protect our rights and property

3.6 With Your Consent

• For any other purpose disclosed to you when we collect the information or with your consent

4. How We Share Your Information

We do not sell your personal information to third parties. However, we may share your information in the following circumstances:

4.1 Between Users

Job Seeker Information Shared with Employers: When you apply for a job or make your profile visible, employers can see:

• Your profile information
• Resume and application materials
• Contact information (as you provide it)
• Application history for their postings

Employer Information Shared with Job Seekers: Job seekers can see:

• Company profiles and information
• Job postings and descriptions
• Contact information in job listings

4.2 Service Providers and Business Partners

We share information with third-party service providers who perform services on our behalf:

• Payment Processors: To process transactions securely
• Cloud Storage Providers: To store data and files
• Email Service Providers: To send communications
• Analytics Providers: To analyze Site usage (e.g., Google Analytics)
• Customer Support Tools: To provide support services
• Marketing Platforms: To deliver advertisements and promotions
• Background Check Providers: To verify credentials (with your consent)

These service providers are contractually obligated to protect your information and use it only for the purposes we specify.

4.3 Business Transfers

If we are involved in a merger, acquisition, asset sale, bankruptcy, or other business transaction, your information may be transferred as part of that transaction. We will notify you of any such change and any choices you may have.

4.4 Legal Requirements

We may disclose your information if required to do so by law or in response to:

• Legal processes (e.g., subpoenas, court orders)
• Requests from law enforcement or government agencies
• Investigations of potential violations of our Terms
• Protection of our rights, property, or safety
• Protection of the rights, property, or safety of our users or the public

4.5 Aggregated and De-Identified Information

We may share aggregated or de-identified information that cannot reasonably be used to identify you. For example, we may share industry statistics, demographic information, or usage trends with partners or the public.

4.6 With Your Consent

We may share your information for any other purpose with your consent or at your direction.

5. Your Privacy Rights and Choices

Depending on your location, you may have certain rights regarding your personal information.

5.1 Access and Portability

You have the right to:

• Access the personal information we hold about you
• Request a copy of your information in a portable format
• Review and download your data through your account settings

5.2 Correction and Update

You can:

• Update your profile and account information at any time
• Correct inaccurate or incomplete information
• Request corrections by contacting us at [privacy contact email]

5.3 Deletion

You can request deletion of your account and personal information. To delete your account:

• Go to your account settings and select “Delete Account,” or
• Contact us at [privacy contact email]

Please note:

• We may retain certain information as required by law or for legitimate business purposes
• Some information may remain in backup copies for a limited time
• We cannot delete information that has already been shared with third parties (e.g., resumes sent to employers)

5.4 Objection and Restriction

You have the right to:

• Object to certain processing of your information
• Request restriction of processing in certain circumstances
• Opt out of marketing communications at any time

5.5 Communication Preferences

You can control the communications you receive from us:

Marketing Emails: Click “unsubscribe” in any marketing email or adjust your email preferences in your account settings

Job Alerts: Manage your job alert preferences in your account settings

Push Notifications: Disable through your device or browser settings

Text Messages: Reply “STOP” to opt out of SMS communications

Please note that even if you opt out of marketing communications, we will still send you transactional and service-related messages.

5.6 Cookie Preferences

You can control cookies through:

• Your browser settings (most browsers allow you to refuse or delete cookies)
• Our cookie consent banner (when available)
• Third-party opt-out tools for advertising cookies

5.7 Do Not Track Signals

Some browsers include a “Do Not Track” (DNT) feature. Our Site does not currently respond to DNT signals because there is no standard for how online services should respond to such signals.

5.8 California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to Know: Request information about the categories and specific pieces of personal information we collect
• Right to Delete: Request deletion of your personal information (subject to certain exceptions)
• Right to Opt-Out: Opt out of the “sale” of your personal information (we do not sell personal information)
• Right to Non-Discrimination: Exercise your privacy rights without discriminatory treatment

To exercise these rights, contact us at [privacy contact email] or [phone number].

5.9 European Privacy Rights (GDPR)

If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, you have rights under the General Data Protection Regulation (GDPR):

• Right of access
• Right to rectification
• Right to erasure (“right to be forgotten”)
• Right to restrict processing
• Right to data portability
• Right to object to processing
• Right to withdraw consent
• Right to lodge a complaint with a supervisory authority

Our legal basis for processing your information includes:

• Consent: When you have given consent for specific purposes
• Contract: To perform our contract with you (providing our services)
• Legitimate Interests: For our business operations, security, and improvement
• Legal Obligations: To comply with legal requirements

6. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.

Security Measures Include:

• Encryption: Data transmitted over the internet is encrypted using SSL/TLS technology
• Secure Storage: Data at rest is stored on secure servers with encryption
• Access Controls: Limited access to personal information on a need-to-know basis
• Authentication: Password protection and secure authentication methods
• Regular Security Audits: Periodic reviews and testing of security systems
• Employee Training: Staff training on data protection and security practices
• Third-Party Security: Vetting of service providers for security compliance

Important Limitations:

Despite our security measures, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security. You are responsible for:

• Keeping your account credentials confidential
• Using strong, unique passwords
• Logging out of your account when using shared devices
• Reporting any suspected security breaches to us immediately

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

Retention Periods:

• Active Accounts: Information retained while your account is active
• Inactive Accounts: We may delete accounts inactive for [specify period, e.g., 2 years] after providing notice
• Deleted Accounts: Some information may be retained for legal, security, and business purposes even after account deletion
• Job Applications: Application materials may be retained by employers independently
• Financial Records: Transaction data retained as required by law (typically 7 years)
• Legal Obligations: Information retained as required by law or regulation

After the retention period expires, we will delete or anonymize your information.

8. Children’s Privacy

Our Site is not intended for children under the age of 18. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and believe your child has provided us with personal information, please contact us at [privacy contact email]. If we discover we have collected information from a child under 18, we will promptly delete it.

9. International Data Transfers

Your information may be transferred to, stored, and processed in countries other than your country of residence, including the United States. These countries may have different data protection laws than your country.

When we transfer your information internationally, we take steps to ensure appropriate safeguards are in place, including:

• Standard Contractual Clauses: Using EU-approved standard contractual clauses
• Adequacy Decisions: Transferring to countries with adequate data protection
• Your Consent: Obtaining your explicit consent when required

By using our Site, you consent to the transfer of your information to countries outside your country of residence.

10. Third-Party Links and Services

Our Site may contain links to third-party websites, services, or applications that are not operated by us. This Privacy Policy does not apply to those third-party sites.

Important Notes:

• We are not responsible for the privacy practices of third parties
• We encourage you to review the privacy policies of any third-party sites you visit
• Third-party services (e.g., LinkedIn, Google) have their own privacy policies
• Employers and job seekers are independent third parties with their own privacy practices

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors.

When We Update This Policy:

• We will update the “Last Updated” date at the top of this policy
• We will notify you of material changes via email or prominent notice on our Site
• Your continued use of the Site after changes constitutes acceptance of the updated policy
• We encourage you to review this Privacy Policy periodically

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Privacy Contact:

[Company Name]
Attention: Privacy Officer
[Street Address]
[City, State ZIP Code]

Email: [privacy contact email]
Phone: [phone number]

Response Time:

We will respond to your inquiry within [specify timeframe, e.g., 30 days] of receipt.

13. State-Specific Disclosures

13.1 California Residents

California Shine the Light Law: California residents may request information about our disclosure of personal information to third parties for direct marketing purposes. To make such a request, contact us at [privacy contact email].

CCPA Disclosures:

Categories of Personal Information Collected:

• Identifiers (name, email, address, IP address)
• Professional information (work history, education, credentials)
• Financial information (payment details)
• Internet activity (browsing history, interactions with our Site)
• Geolocation data
• Audio, electronic, or visual information (profile photos, video interviews)

Categories of Sources:

• Directly from you
• Automatically from your device
• Third parties (social media, verification services, public records)

Business Purposes for Collection:

• Providing and improving our services
• Communicating with you
• Marketing and advertising
• Security and fraud prevention
• Legal compliance

Categories of Third Parties We Share With:

• Service providers
• Other users (employers/job seekers)
• Professional partners
• Analytics providers
• Legal authorities (when required)

Sale of Personal Information: We do not sell personal information as defined by the CCPA.

13.2 Nevada Residents

Nevada residents have the right to opt out of the sale of certain personal information. We do not sell personal information as defined by Nevada law. If you still wish to submit an opt-out request, contact us at [privacy contact email].

13.3 Virginia, Colorado, Connecticut, and Utah Residents

Residents of Virginia, Colorado, Connecticut, and Utah have rights under their respective state privacy laws, including the right to confirm processing, access, correct, delete, and obtain a copy of personal information, and to opt out of targeted advertising and profiling. To exercise these rights, contact us at [privacy contact email].

14. Additional Information

14.1 Automated Decision-Making

We may use automated decision-making, including profiling, to:

• Match job seekers with relevant job opportunities
• Recommend candidates to employers
• Personalize your experience on our Site
• Detect fraud and security threats

You have the right to object to automated decision-making that has legal or similarly significant effects. Contact us to exercise this right.

14.2 Sensitive Personal Information

We do not intentionally collect sensitive personal information (e.g., health information, racial or ethnic origin, political opinions, religious beliefs) unless specifically required for legitimate purposes (e.g., ABA credentials that may include certain professional certifications).

If you provide sensitive information, you explicitly consent to our processing of such information for the purposes stated in this Privacy Policy.

14.3 User-Generated Content

Any information you post in public areas of our Site (e.g., reviews, comments, public profiles) may be viewed by other users and the public. Exercise caution when sharing personal information publicly.

By using our Site, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.

Last Updated: 2025.10.26